The Florida Legislature
Office of Legislative Services
Job Title
Payroll Manager (Office of Human Resources)
General Summary
The Office of Legislative Services, Human Resources is seeking a qualified Payroll Manager. The Payroll Manager administers both bi-weekly and monthly payrolls for approximately 1500 legislative employees. The position is located in Tallahassee, Florida.
The Payroll Manager reports to the Director of Human Resources and supervises one employee within the payroll unit. Duties include both supervisory and hands-on administration of payroll for the Florida Senate, House of Representatives, and the Joint Offices.
Essential Duties/Responsibilities
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This is a highly professional position responsible for managing the payroll function, including leave and attendance, for the Florida Legislature
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Responsible for ensuring that bi-weekly, monthly, and supplemental payroll is processed in accordance with Legislative procedures. Responsibilities include performing general payroll audits and reconciliations; monitoring leave without pay, entering salary overpayments in FLAIR and ensuring salary overpayments are collected; processing on-demand payments such as underpayments, adjustments, and leave payments; processing warrant cancellations; preparing wage certifications for worker’s compensation, unemployment and retirement benefits
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Supervises one other employee within the payroll unit
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Responsible for drafting professional correspondence regarding payroll matters
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Reconciles leave and processes leave payouts for employment separations or DROP
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Takes the lead on Florida PALM project for all payroll related processes and tasks
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Approves payroll transactions and adjustments in FLAIR such as retirement adjustments and taxable tuition wavers
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Works within the HRIS system to generate leave accruals
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Responsible for running reports, ensuring accuracy and distributing to key stakeholders
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Other duties as assigned
Knowledge, Skills and Abilities
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Knowledge of the principles and practices of payroll administration
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Possesses exceptional professionalism displayed in quality of work and verbal/written communication, with a desire to serve legislative employees
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Knowledge of various software applications including FLAIR and Florida PALM, Excel and experience with one or more Human Resource Information Systems
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High degree of proficiency working within detailed/time critical payroll functions
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Knowledge of personnel processes and procedures
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Knowledge and ability to learn and apply state of Florida legislative rules and procedures
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Ability to lead and prioritize workload
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Ability to troubleshoot payroll processing issues by thinking logically, solving problems and working independently
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Ability to plan, organize, and direct activities
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Ability to evaluate results and develop alternative strategies
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Ability to establish and maintain effective working relationships with others
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Ability to understand and apply rules, regulations, policies, and procedures
Minimum Qualifications
A bachelor's degree from an accredited college or university in business administration, accounting, management information systems or a related field and 5 years of progressively responsible payroll administration experience.
A master’s degree with business administration or business management as a core component can substitute for one year of required experience.
Professional experience as described above can substitute on a year for year basis for the required college education.
Salary
Commensurate with experience.
Application Deadline
Open until filled
Submission of Application
Qualified applicants should send a completed legislative application and detailed resume to:
Office of Legislative Services
Human Resources Office
111 W. Madison Street, Room 701
Tallahassee, FL 32399-1400
Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.
Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
