| Community Budget Issue Requests - Tracking Id #798 | |||||||||
| Records Retention Project - Village of El Portal | |||||||||
| Requester: | Regina Russell, Village Clerk | Organization: | Village of El Portal | ||||||
| Project Title: | Records Retention Project - Village of El Portal | Date Submitted | 1/14/2003 6:04:31 PM | ||||||
| Sponsors: | Brutus | ||||||||
| Statewide Interest: | |||||||||
| Allows for compliance with state regulations. | |||||||||
| Recipient: | Village of El Portal | Contact: | Regina Russell | ||||||
| 500 NE 87th St | Contact Phone: | (305) 795-7880 | |||||||
| El Portal 33138 | |||||||||
| Counties: | Dade | ||||||||
| Gov't Entity: | Yes | Private Organization (Profit/Not for Profit): | |||||||
| Project Description: | |||||||||
| Individuals will be hired by Village who are experienced in doing an inventory of records, records destruction and preparation of schedule of record destruction. The record destruction schedule will be submitted to the State. Those records which must be stored off site will be prepared for movement. This project is vital as the Village had records dating back to 1956 in its Village Hall. The volume of records uses up employees' valuable time in researching public requests. There is also a danger that items could be lost, misplaced, destroyed or damaged due to mishaps in Village Hall. | |||||||||
| Is this a water project as described in Chapter 2002-291, Laws of Florida? | No | ||||||||
| Measurable Outcome Anticipated: | |||||||||
| Greater compliance with state laws related to retention of records. Increased space in Village Hall. Quicker response to public's requests for document copies. | |||||||||
| Amount requested from the State for this project this year: | $15,000 | ||||||||
| Identify item(s) in the FY 2003-04 Appropriations Bill to be reduced: | |||||||||
| Specific Appropriation #: | |||||||||
| Specific Appropriation Title: | |||||||||
| Amount to be reduced: | $ | ||||||||
| Total cost of the project: | $15,000 | ||||||||
| Request has been made to fund: | Construction | ||||||||
| What type of match exists for this project? | None | ||||||||
| Cash Amount | $ | ||||||||
| Was this project previously funded by the state? | No | ||||||||
| Is future-year funding likely to be requested? | No | ||||||||
| Was this project included in an Agency's Budget Request? | No | ||||||||
| Was this project included in the Governor's Recommended Budget? | No | ||||||||
| Is there a documented need for this project? | No | ||||||||
| Was this project request heard before a publicly noticed meeting of a body of elected officials (municipal, county, or state)? | Yes | ||||||||
| Hearing Body: | El Portal Village Council | ||||||||
| Hearing Meeting Date: | 11/13/2002 | ||||||||