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October 18, 2021
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Florida Legislative Employment Information

The Florida Legislature
The Florida Senate

Job Title

District Executive Secretary (District 35)

General Summary

The Office of State Senator Shevrin D. “Shev” Jones (District 35) is now accepting applications for a District Executive Secretary based in Miami Gardens, Florida. This is work providing executive secretarial service to a legislator in their district office located in Miami Gardens. An employee in a position allocated to this class performs secretarial, administrative, and office management duties. This position may involve travel to Tallahassee.

Examples of Work Performed

  • Manages the district office expense account and preparing related reports.
  • Maintains appointment calendar and coordinates scheduling of meetings and appointments for supervisor and office staff.
  • Receives and screens all incoming calls and visitors and routes, as necessary, to the appropriate staff person; documents all visits and takes messages.
  • Types all correspondence, reports, memos, and other administrative forms for supervisor’s signature using proper format, grammar, punctuation, and spelling.
  • Composes and prepares routine correspondence and reports for supervisor’s signature.
  • Processes, screens, and distributes to the appropriate staff person all incoming mail.
  • Assists in responding to routine constituent inquiries and concerns; may contact various federal, state, or local government agencies as well as private sector businesses to resolve.
  • Arranges all travel plans, revises as necessary, and prepares related reports such as travel vouchers and reimbursements.
  • Maintains all office files, physical and computer, and updates mailing lists, constituent information, and other information as necessary.
  • Operates and maintains office equipment including calculator, copier, and personal computer.
  • Maintains all supplies for the district office at an appropriate level and orders as necessary.
  • Attends various local and state functions and meetings with supervisor to gather information, or on behalf of the supervisor, as a representative of the staff.
  • May assist in preparing and distributing press releases and other public information data.
  • Performs other related duties as required.

Knowledge, Skills and Abilities

  • Knowledge of office procedures and practices.
  • Knowledge of basic secretarial skills.
  • Knowledge of the legislative process.
  • Knowledge of filing practices.
  • Knowledge of personal computer programs.
  • Skill in operating a computer.
  • Ability to work independently with little supervision.
  • Ability to organize files and other records.
  • Ability to keep abreast of various local and state issues.
  • Ability to organize work, and follow and interpret instructions.
  • Ability to use correct spelling, punctuation, and grammar.
  • Ability to type letters, memoranda, and other standard business forms in correct format.
  • Ability to operate general office equipment.
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to communicate information verbally and in writing and have strong interpersonal skills.
  • Ability to maintain confidential information.
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to establish and maintain effective working relationships with others.

Minimum Qualifications

A high school diploma or its equivalent and three years of secretarial or clerical work experience.
 
Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.
 
College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
 
Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Salary

Commensurate with experience
The Legislature offers a competitive benefits package.

Application Deadline

Open until filled

Submission of Application

Interested parties may send a resume and completed Florida Legislature Employment Application to:
 
The Honorable Shevrin D. “Shev” Jones
State Senator District 35
606 N.W. 183rd Street
Miami Gardens, Florida 33169
 
Or e-mail to:   Miles Davis at Davis.Miles@flsenate.gov

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.