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July 6, 2020
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Florida Legislative Employment Information

The Florida Legislature
OPPAGA

Job Title

Senior Administrative Assistant (OPPAGA)

General Summary

This position is responsible for assisting division or comparable level OPPAGA management in the coordination of administrative tasks and assignments. The assignments are typically complex in nature and very broad in objective. The work is typically autonomous and will involve independent formulation, analysis, and recommendations for policies, rules, and regulations. 

Examples of Work Performed

  • Handles complex projects and special assignments and performs research and report preparation.
  • Supervises report formatting and distribution processes.
  • Prepares graphic documents for reports, presentations, and correspondence.
  • Supervises and conducts office receptionist activities, including greeting, announcing, and routing visitors and answering and routing incoming calls. 
  • Assists in formulating and recommending programs, rules, regulations, and policies of the organization, and interprets, and administers policies as directed.
  • Processes a variety of correspondence, investigates subject matter, and prepares replies. 
  • Maintains files of office correspondence, research materials, and related information.
  • Defines and investigate problems, and formulates methods of resolution.
  • Assists supervisor in conducting daily administrative activities, and acts in matters where the authority has been delegated. 
  • Supervises, reviews, and coordinates the work of clerical and/or administrative personnel to ensure accurate and smooth workflow of the unit.
  • Assists with human resources processes and the handling of personnel documents. 
  • Performs other related duties as required, including assisting staff with travel arrangements and the purchasing of office supplies.

Knowledge, Skills and Abilities

  • Knowledge of administrative principles and practices.
  • Knowledge of research techniques.
  • Knowledge of legislative and budget terminology.
  • Ability to collect, analyze, and interpret data.
  • Ability to pay attention to detail and review work for accuracy and quality of content. 
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing. 
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to handle confidential information. 
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondences, and maintain records. 
  • Ability to utilize problem-solving techniques.
  • Ability to train others.
  • Ability to supervise people.

 

Minimum Qualifications

A bachelor’s degree from an accredited college or university and three years administrative experience.

A master’s degree from an accredited college or university can substitute for one year of required experience.

Administrative experience can substitute on a year-for-year basis for the required college education. 

Submission of Application

For more information on OPPAGA, see OPPAGA’s website (www.oppaga.state.fl.us). With the completed legislative application, please provide a cover letter addressed to Dr. R. Philip Twogood, OPPAGA Coordinator, that highlights your training and experience. A resume can also be included with your application. These materials should be submitted electronically to apply@oppaga.fl.gov.  

For questions, contact Claire K. Mazur at 850-717-0575, or email apply@oppaga.fl.gov.

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.