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September 18, 2021
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Florida Legislative Employment Information

The Florida Legislature
Senate Committee on Community Affairs

Job Title

Administrative Assistant (Community Affairs)

General Summary

This position is for an Administrative Assistant in the Senate Committee on Community Affairs. This is independent work coordinating administrative tasks and assignments, and providing analysis and research on a variety of administrative matters. A majority of work involves the performance of various routine and non-routine tasks following standardized practices, however some administrative tasks and assignments may be complex in nature and very broad in objective and require coordination with the supervisor on methods of performance.

Examples of Work Performed

  • Assists in planning committee meetings and workshops.
  • Responsible for preparing committee meeting notices and agendas, publishing bill analyses and other meeting materials, and recording and reporting out committee meeting actions. 
  • Drafts amendments and substantively edits bill analyses and other documents.
  • Acts as official custodian of bills referred to committee.
  • Operates a computer to perform spreadsheet applications, word processing, and/or database management.
  • Performs special assignments, research, and report preparation. 
  • Reviews records and reports which require action and recommends solutions or courses of action.
  • Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
  • Processes a variety of correspondence, investigates subject matter, and prepares replies.
  • Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
  • Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
  • Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
  • Performs general office management duties and other related duties as required.

Knowledge, Skills and Abilities

  • Knowledge of administrative principles and practices.
  • Knowledge of research techniques.
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
  • Ability to collect, analyze, and interpret data.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to deal tactfully and courteously with the demands of Legislators, their staff, and the public.
  • Ability to handle confidential information and exercise discretion and confidentiality.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondence, and maintain records.
  • Ability to utilize problem-solving techniques.
  • Ability to be resourceful and perform under pressure on multiple tasks.
  • Ability to produce quality work under pressure and time constraints.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to train others.

Minimum Qualifications

A bachelor's degree from an accredited college or university and administrative experience.
 
Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Salary

Commensurate with experience.
The Legislature offers a competitive benefits package.

Application Deadline

Open until filled

Submission of Application

Interested parties may send a completed Florida Legislature Employment Application and resume to:
 
Elizabeth Ryon, Staff Director 
Committee on Community Affairs
315 Knott Building
404 South Monroe Street 
Tallahassee, FL 32399-1100
 

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.